Employee records, payroll and ZUS social insurance reporting.
The essentials at a glance
HR and payroll
For employers and businesses using Polish contracts for services (umowa zlecenia) or contracts for a specific task (umowa o dzieło).
HR, payroll or a combined service
Pay calculations for employment contracts, umowa zlecenia and umowa o dzieło
Payroll, ZUS registration forms and contribution returns
Do you employ staff or engage people under Polish civil law contracts? We help with day-to-day HR and payroll matters. We tailor the service to the types of contracts you use and the size of your team.
How can we help you?
Preparing payroll
HR administration within the agreed scope
Calculations and reporting for civil law contracts
Preparing ZUS registration forms and contribution returns
Pay-related calculations and reporting
What does working with us look like in practice?
Expand a topic to find out more.
You can ask us to handle both HR and payroll or just one area. We agree the service based on the number of people, the types of contracts in place and how work is organised in your business. We prepare payroll, handle pay calculations and complete ZUS registration forms and contribution returns. We also handle Polish contracts for services (umowa zlecenia) and contracts for a specific task (umowa o dzieło). During our conversation, we agree which records we will maintain, which information you will provide as the employer and who will be the contact for day-to-day matters.
Preparing payroll requires information for the relevant period. We agree how you will send details of working hours, absences, bonuses and changes to pay terms. It is helpful to identify someone who collects this information within your business and follows up on any gaps. If something changes after you have sent the details, report it with reference to the specific person and period. Shared arrangements make it easier to connect HR records with current payroll calculations.
If you are still planning to hire, start with a description of the work, the expected start date and the intended type of contract. During our conversation, we will agree the HR and payroll support you need. It is worth clarifying from the outset who will prepare documents and notifications, and how information will be sent to our office. There is no need to wait until the first payroll run. Early arrangements help plan our work together and establish which tasks you will organise within your business.
What will we agree at the start?
A short conversation will help us prepare an offer. The following information will be useful:
Number of employees and other team members, and types of contracts
The support you need: HR, payroll or both
Information about existing records and how payroll data is collected
Planned staffing changes and your intended start date with us
Common questions
Yes. Our current services cover both combined HR and payroll support and individual areas. We will agree the details during our conversation.
Yes. We handle the calculations and reporting for Polish contracts for services (umowa zlecenia) and contracts for a specific task (umowa o dzieło). To prepare a quote, we will need to know the type and number of contracts.
We provide our services at the Balta office in Piątkowo, Poznań, at os. Bolesława Chrobrego 7g/166. Meeting times and arrangements for sending documents are agreed individually.
Get ready to work with us
These guides offer practical tips and document checklists:
